STEPS FOR REGISTERING VEHICLE UNDER THE SIVS CONCESSION

There are two normal processes to be followed depending on if the vehicle is currently registered in Queensland or not. Process 3 in this section describes the steps one should take when registering a vehicle that has not been registered for several years and the previous registration details may not be known.

• Changing a registered Vehicle to SIVS

• Registering an Un Registered Vehicle under the SIVS

• Registering a vehicle which has no current registration history

• Typical Dating Certificate

Process 1 - Converting an existing registered vehicle to SIVS

The steps are:

1.       Obtain a club dating certificate from the club's dating officer confirming the vehicle is 30 years or older

2.       Complete form F3937 "Concessional Registration Application"

3.       Complete form F3540 "Standard Number Plates Replacement Application" or if existing personalised plates are to be attached complete form F2964 "Remove and/or Attach Personalised Number Plates Application"

4.       Lodge both forms and dating certificate with Queensland Transport (QT)

5.       Request that QT change the compulsory third party insurance to class 5

6.       Pay the plate fee for the new plates (unless existing personalised number plates are to be attached)

7.       Attach the registration label to the vehicle the day it is received.

8.       Attach the number plates to the vehicle (The number plates must be attached within 1 day of receiving them. Existing personalised plates must be attached within 1 day of receiving the Registration Certificate showing the personalised plate as the registration number for the vehicle).

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Process 2 - Registering an un-registered vehicle under the SIVS

The steps are:

1.       Obtain a club dating certificate from the club's dating officer confirming the vehicle is 30 years or older.

2.       Gather any evidence of the vehicles previous registration in Australia or the date it was imported into Australia if never registered here.

3.       Ensure you have a receipt showing the purchase price of a valuation certificate you will need to advise QT of the value of the vehicle for Stamp Duty purposes.

Before you can move your vehicle from its place of purchase or from where it is currently garaged, you must:

1. Complete a Vehicle Registration Application form (F3518). This form is also available at your local Queensland Transport customer service centre.
2. Organise a compulsory third party insurance certificate for the vehicle through a licensed insurer.
3. If your vehicle was registered interstate and registration has expired, remove the plates and complete the above.
4. If your vehicle was registered interstate and registration is still current, complete the vehicle registration application form. You can nominate your compulsory third party insurer on your application form. When registration fees are paid, this will include the compulsory third party premium.

Note: The registered operator of an interstate vehicle is responsible for contacting the relevant interstate authority for any refund and cancellation requirements.

Once you have done the above, you can legally drive your unregistered vehicle directly to an approved inspection station to obtain a Safety Certificate.

1. Complete a "Concessional Registration Application" form  F3937
2. if existing personalised plates are to be attached complete form F2964 "Remove and/or Attach Personalised Number Plates Application"
3. Lodge all forms, Safety Certificate and the club issued Dating Certificate, together with evidence of your vehicle's CTP insurance with Queensland Transport (QT). Note this must be done the same day as the CTP insurance is obtained or you will need to purchase extra CTP cover to insure both the registration and CTP expirer on the same day
4. Provide QT with evidence of the vehicle's origin—old registration papers, previous registration number
5. If the vehicle has not been previously registered in your name, provide QT with a purchase receipt or valuation certificate for the vehicle so that stamp duty can be charged.
6. Provide QT with evidence of vehicle's garage address—current Queensland driver licence, property rates notice, gas, phone or electricity bill or the club-dating certificate.
7. Provide QT with evidence of personal identification, such as a current Queensland driver licence.
8. Request that QT record the compulsory third party insurance as class 5
9. Pay all the fees charged by QT. (Registration, Road Improvement Number plates, stamp duty etc.)
10. Pay the plate fee for the new plates (unless existing personalised number plates are to be attached)
11. Attach the registration label to the vehicle the day it is received.
12. Attach the number plates to the vehicle (The number plates must be attached within 1 day of receiving them. Existing personalised plates must be attached within 1 day of receiving the Registration Certificate showing the personalised plate as the registration number for the vehicle).

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Process 3 - Registering an un-registered that has been stored and not registered for many years,

Prepared by Rod Graydon – QT Liaison QHMC August 2009

The registration of a historic vehicle is often an easy task if processes 1 or two are followed, however occasions do arise where the lack of previous registration information gives rise to the Department of Transport and Main Roads (DTMR), previously known as Queensland Transport,  rejecting a vehicle until sufficient proof of identity and or origin is obtained.

This is particularly relative to a vehicle that has been stored and not registered for many years, particularly so if the vehicle is from interstate and or its an imported vehicle. Department of Transport and Main Roads data includes engine and chassis prefixes so ensure your information is accurate and all ID numbers are clean and legible, i.e a “B” may be mistaken for an “8” and not accepted into the system as “8” may be the prefix already recorded for that model of vehicle.

IMPORTANTLY ALL NUMBERS ASSOCIATED WITH A VEHICLE SHOULD BE RECORDED AT DATE OF PURCHASE.

DTMR did not commence recording chassis numbers until 1988 so all engine numbers should be recorded even if motor is seized and may be dumped.

Note that even the proof of previous registration is not enough if the vehicle does not comply with standards set for vehicles of the particular era. Most such information is available via searches on the internet. Vary your searches until you find the information you need or consult either your car club or one that fosters membership of your type of vehicle.

This guide is by no means complete but may assist in the registration process being straightforward and stress-free. The more you can qualify your statements the less chance you will have of the vehicle being denied registration. One way of compiling documents is a plastic sleeved folder where all receipts and documents may be stored and easily accessed and read when required. 

1.                   Collate pertinent information as to the vehicle’s original identification. This includes the identification numbers and location of same. If you are unsure of locations then check a workshop manual and consult other car club members. Ensure the numbers you record are the actual identification numbers.

2.                   Obtain all documentation from previous owners including details of when vehicle was imported into Australia even if it just shows “Prior to 1988” and any signed and dated receipts.

3.                   If there are no or limited documents available ask the previous owner if they have old photographs of the vehicle that also depict the registration number. These may be the key to proving previous registration- particularly interstate. Most photo shops can copy old photos which means the original owner can retain his photo after you have scanned a copy. Mark on back of the copy. “Copied from original photograph obtained from….?

4.                   Detail the work you have put into restoring the vehicle including if possible photos of the vehicle prior to, during and after the restoration.

5.                   If the vehicle was last registered many years ago, if at all then a time log may be pertinent to proving the history of the vehicle. Below is a sample.                    

1/2/1998
Blue 1968 Mustang GT purchased from Jim Smith of 28 Sease Drive, Timbucktoo.
Engine number  FC23459 Chassis Number MU289GTA  Not Registered
Photo of car with NSW rego MGA68 and  previous registration from 1975 collated with other documents.

February 2000 Engine dumped
March 2000     302 Windsor V8 purchased James Ray Nogo St, Tambo.
Engine  Number JG34FC81868K

February 2000 to March 2009 

Restoration project involved new front guards, new boot and interior. Repainted Monza Red.

 6.              It is important to note that chassis numbers and identification plates cannot be transferred between vehicles even if both vehicles are identical and owned by the same person. If a vehicle is devoid of identification plates and or numbers then it should be presented to your local Queensland Police station to have a surrogate chassis/vin or engine number issued.  An inspection of the vehicle identification is required here and you should have all pertinent information concerning the vehicle history available when applying at the police station. Note it may take a few days for a number to be issued as the information will be validated by Department of Transport and Main Roads.

In short remember the following.

.           Identification to be clear and legible.

.           All pertinent registration documents and any photos showing the vehicle as registered.

.           Photographs of the vehicle before and after restoration.

.           Receipts for purchase

.           Proof of importation date.

If you are seeking to register your vehicle with the SIVs (Special Interest Vehicle) registration aka “concessional registration” your vehicle must be inspected by a “Dating officer” of an incorporated car club who will issue you with a “Dating Certificate” to prove the vehicle is over 30 years of age.

If you still experience difficulties in registering a vehicle then contact your car club who may seek assistance from the Queensland Historic Motoring Council.

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 DATING CERTIFICATE

The QHMC has discussed the below dating certificate and both parties have agreed to use the recommends club-dating certificate shown below.

DATING CERTIFICATE & & MEMBER  DECLARATION

I,  Dating Officer Name  Dating Officer for the Club  hereby declare that I have inspected the vehicle described in the table below and certify that it was manufactured in the year   Year   

VEHICLE DETAILS:-

⁺ If registered or known

I further wish to confirm that  Name  is a current member of this incorporated car club and has agreed to remain a current member of an incorporated vehicle club or association and abide by the SIV guidelines set by the Department of Transport and Main Roads while this vehicle is registered with a Special Interest Vehicle registration concession.  

Signature (Dating Officer)...................................... …………………………Date: ……/……/…..

                       Dating Officer Name  Daytime Phone: PH No

Signature (Registered Operator): ………………………………….

Name:  Name Date: …./…../…

Agreement To Abide By The Special Interest Vehicle Scheme Guidelines **

This form is a commitment to abide by the SIVS guidelines while operating (Yea, rMake  Model   Vin No.) for which Namehas requested a club dating certificate..

I  Name will remain a current member/ of  Club   or another incorporated vehicle club or association whilst operating this vehicle under the SIV registration concession.

I have read and understood the current guidelines as listed below.

I will abide by the guidelines of the scheme. I will endeavour to keep abreast of any future amendments to the SIVS guidelines

Signature ...... ………………………….……Date: ……/……/…..

                   Name

Witnessed by ……………………….……Date: ……/……/…..

                    Dating Officer

Your vehicle is restricted to the following uses while on SIVS Registration:

ü          Participating in rallies organised by incorporated car clubs;

ü          Participating in processions for which a Special Events Permit has been issued under the Transport Operations (Road Use Management –Accreditation and Other Provisions) Regulation 2005.

ü          Exhibiting the vehicle in displays, fetes or similar functions conducted for religious, charitable or educational purposes.

ü          Ceremonial purposes (weddings, formals) involving immediate family members provided this is not done for fee or reward. Immediate family means parents, grandparents, sons, daughters, grandchildren but not extended family relationships such as nephews and nieces etc

ü          Preparing for, proceeding to, and returning from the above activities.

ü          Travel in order to have the vehicle repaired. There is no distance restriction in these circumstances however such travel must be reasonable and openly justified by the vehicle operator.

ü          Road testing within a 15 kilometre radius from the place where the vehicle is garaged.  The purpose of the travel must be to road test the vehicle following repair or restoration and not for any other purpose.  The vehicle cannot also be used as a means of transport.

ü          Buses are permitted to carry non-fare paying passengers for journeys (joy-rides) from an event (e.g. fete) and return provided the length of the journey does not exceed 5 kilometres. Payment of any kind cannot be made for these journeys.

ü          Heavy vehicles over 4.5 tonnes gross vehicle mass (GVM) are permitted to carry a load provided the loaded GVM or gross combination mass (GCM) does not exceed 50% of the maximum permitted mass for the vehicle configuration. This mass is based on the lesser of:

1   Individual Axle ratings;                      2   Tyre Manufacturers limits;

3   Manufacturers GVM or GCM;                           4   Regulation Mass Limits

The load carried must be in relation to or part of the reason for the vehicle's use under the scheme.

The full text of the guidelines is available on Queensland Transport’s website at www.transport.qld.com.au or at a Queensland Transport Customer Service Centre.

**This form will be retained by the  Club 

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Postal address

1376 Old Cleveland Rd Carindale Q 4152

Electronic mail

General Information: secretary@qhmc.org.au

Send mail to webmaster@qhmc.org.au with questions or comments about this web site.
Last modified: 10/10/11

Preserving Our Motoring Heritage